December 13, 2010
The regular meeting of the Monroe City Council was called to order by Mayor Duinink on December 13, 2010 at 7:00 p.m. at the Monroe City Hall.  Roll call was taken, present - Council Members Briles, Breckenridge, Van Veen, and Vriezelaar, absent –Pendroy.   Kim Thomas, City Clerk; Sandy Breckenridge, City Administrator; Terry Buckingham, Public Works Director; Matt Jones, Police Chief; Shane Foster, Police Officer.  The Mayor announced the meeting was being recorded.

Visitors at the meeting were: Larry Diekema, John Woestman, Mike Gilbert, Chris Pfoltner, Les Wolfe, and Mark Cummings.

Council Member Van Veen moved and was seconded by Council Member Briles to approve the consent agenda.  Items on the agenda included the clerk and treasurer reports and bills and minutes from the November   meeting.  Motion carried unanimously.  Council Member Pendroy arrived at 7:06 P.M.

November 2010 Bills
Salaries Net: $31,733.58
EFTPS Federal Tax Payment $9,717.04
Iowa Department of Revenue Withholding/Sales Tax $5,556.00
IPERS Police/Regular $5,553.01
AFSCME  Union Dues  $67.28
City of Monroe Reimbursement $325.74
Altoona Fire Department  Tier  $150.00
Iowa Rural Water Association Training  $10.00
Jasper County Clerk  Small Claims Filing  $85.00
Jasper County Treasurer  Lien Filing Fee  $5.00
Red Rock Rubbish  Sanitation Contract/Fall Clean Up Fee  $9,280.73
Principal Life  Renewal Fee  $150.00
Iowa Telecom  Phone Service  $643.59
Mediacom Internet  $47.95
Mid American Energy Utilities  $3,788.46
Mike Lagergren  Water Deposit Refund $100.59
Pirc Tobin Construction Water Main Project  $171,675.36
Principal Life  Health Insurance  $1,756.63
Shirley Lapour  Water Refund $26.45
US Cellular  Cell Phone Service  $216.49
Cardmember Services  Meals/Hotel/Intoximeters/Landscape Material $1,646.90
Airgas  Oxygen  $26.97
Baker & Taylor  Books  $615.54
Bob's Shooting Supplies  Sling/Ammo $213.00
Caldwell & Brierly Legal Services  $2,930.90
Cargill  Rock  $3,026.35
Carpenter Uniform Uniform Expense $20.00
Casey's  Gas $1,362.01
Center Point Large Print Subscription $131.22
Central Iowa Rural Water  Usage/Principal/Interest $6,483.57
Code 4  Uniform Patches $312.50
Consumer Reports  Subscription $49.00
Electronic Engineering  Pager Repairs $172.45
Family Handyman Subscription $22.98
Forbes  Toner/Misc. $198.98
Fox Engineering  Engineering $11,257.00
Grimes Asphalt Cold Mix $769.36
Guideposts Books  $70.46
Hewitt's  Repairs/Filters/Anti-Freeze $561.80
Highsmith Label Projectors $35.84
Hydrite Chemical Chlorine $326.50
Ideal Ready Mix  Ready Mix/Road Stone $2,010.93
Iowa Codification Ordinance Update $70.00
Iowa One Call  Locates $30.60
Iowa Prison Industries Street Signs  $205.92
Iowa Rural Water Association Dues  $250.00
Jasper County Animal Rescue League Participation Fee/Service  $213.02
Jasper County Speed Shop  Oil Change/Repairs $246.38
Jasper Constuction Gravel  $295.92
Jasper County Emergency Management Per Capita Fee  $2,712.00
Jeff Timmins  Tank Reimbursement $361.11
JETCO Labor/Mileage/Lift Station Repair $481.26
Jims Johns  Portable Unit  $50.00
John McConehey  Pump Rental Reimbursement $160.50
Justine Magazine  Subscription $27.95
Kane Salvage & Welding Manhole Repair  $53.00
Kathy Van Veen  Meal Reimbursement $68.44
Keystone Laboratories  Testing $487.40
Laser Resources  Copies  $15.00
Laura Allen  Survey  $1,700.00
Martin Marietta Materials Backfill Lime $93.73
Monroe Foods Cleaning Supplies  $140.72
Monroe Mirror  Publications $317.08
Monroe Public Library Petty Cash Expense $22.98
Municipal Supply Inc  Meters/Extractor/Clamps/Misc. $1,035.25
Mustang Car Wash  Car Washes  $70.00
National Band & Tag Co Pet Tags  $47.55
Newton Correctional Facility Recreation Park Work Crew  $288.00
Quill  Projector/Ink/Paper $663.78
Roberts Brothers True Value  Landscape Fabric $9.99
Seneca  Line Evaluation Activities  $2,200.00
Smith Fertilizer and Grain  Bulk Salt  $4,715.04
The Book Farm  Books  $572.29
Thomas Bouregy & Company  Books  $55.80
Utility Service Company   Quarterly Service Contract   $3,411.95
Van Ryswyk Plumbing and Heating   Culvert/Faucet/Filters/Rental/Stool Wax   $8,416.66
Wal-Mart Community  Ink/Envelopes/Cleaning Supplies/Misc. $92.51
WP Barber Lumber  Lumber/Batteries/Caulk/Paint $2,652.36
Monroe Economic Development  Meal $7.00
GCMOA Meal $13.38
Ron Sholl Jr Deposit Refund  $32.31
Andy Kaupins Estate  Deposit Refund  $112.14
Voided Checks 
-$898.00
November 2010 Expenses
$304,634.18
November 2010 Revenue 
$200,502.79






Total Revenue:

General Fund $61,371.31
Road Use Fund $15,117.89
Special Revenue Fund $61,325.21
Capital Project Fund $2,319.87
Enterprise Fund $60,268.51
Fiduciary Fund $100.00
Debt Service Fund $0.00
Revenue Total: $200,502.79



Total Expense:

General Fund $47,345.27
Road Use Fund $15,122.59
Special Revenue Fund $5,607.15
Capital Project Fund $191,582.92
Enterprise Fund $44,976.25
Fiduciary Fund $0.00
Debt Service Fund $0.00
Expense Total:  $304,634.18


Monroe Recreation Park Update – Monroe Economic Development is going to sponsor a dance in February.  Tin for the dugout tops should be delivered on the 16th.  There are two open board positions for the Recreation Park Board; the board consists of 9 members.  Mike Gilbert, Mid American Representative; presented the park with a $250.00 donation.  Mike will be the new community contact for Monroe.

Monroe Water Main Project – Les Wolfe, Fox Engineering Representative; provided a general overview on the project.   Briles moved and was seconded by Van Veen to approve pay request #6 for $135,533.41 and voided draft change order #3 for the reduction in length of special pipe/gaskets as per project plans from Pirc Tobin Construction.  Motion carried unanimously.  Briles moved and was seconded by Pendroy to disregard change order request #4 for $750.00 from Pirc Tobin Construction until weather will permit for the mulching of lawn areas that were disturbed during the water project. Reduction of the $750.00 fee will be reflected on pay request #7 for Pirc Tobin Construction.  Motion carried unanimously.   Briles moved and was seconded by Vriezelaar to accept the Certificate of Substantial Completion without assessment of liquidated damages as contract documents allow.  Motion carried unanimously.  Council Member Breckenridge moved and was seconded by Pendroy suspend work from December 3, 2010 since portions of remaining work cannot be accomplished until spring.  This action suspends the calendar days between the contract completion date of November 30, 2010 to the final completion date of the entire project.  Motion carried unanimously.  Les Wolfe of Fox Engineering will provide the city with a notice to proceed in the spring.

7:15 Public Hearing for Computer Lease Agreement - Mayor Duinink opened the public hearing at 7:22 p.m.  Clerk Thomas stated there were no written or oral objections to the lease purchase of 3 new police department computers.  Total costs for the computers will be $15,515.43, with a discount of 2% if payments are paid annually over a 3 year agreement.  Pendroy moved and was seconded by Vriezelaar to enter unto a 3 year lease agreement with PCS Computer Services. Motion carried unanimously.  The public hearing was closed at 7:30 p.m.

Mustang Lanes Alcohol Permit Renewal – Vriezelaar moved and was seconded by Pendroy to approve Mustang Lanes alcohol permit.  Motion carried unanimously.

Midwest Pullers Association Presentation – Mark Cummings, Vice President of Midwest Pullers spoke on Midwest Pullers behalf.  This organization travels throughout central Iowa working together with communities to raise money.  This is a sanctioned truck pull.  The event would require a fenced in 300 foot dirt track, cost to the City would be in the range of $1400.00 total.  More information if interested can be seen at www.midwestpullers.com.  The Council thanked Midwest Pullers for coming to the meeting.

Certificate of Deposit Renewal - $18,375.00 water certificate is up for renewal on December 21, 2010.  Rates received from Great Southern Bank were: 6mth - .86% APY, 12mth - .97% APY, 18mth – 1.12 % APY, Monroe State Bank rates were:  6mth - .85% APY, 12mth - 1.10% APY, 18mth – 1.20% APY.  Bridles moved and was seconded by Pendroy to purchase a 18 month certificate of deposit with Monroe State bank for $18,375.00 at 1.20% APY.  Upon roll call vote, ayes – Briles, Pendroy, Vriezelaar.  Breckenridge and Van Veen both abstained from voting.  Motion carried.

Paramedic Proposal – City would like to know in advance of anyone on the Monroe Fire and Rescue is interested in taking paramedic courses before requesting reimbursement from the City.  Individuals will be considered and must enter a contract before approval of any monetary reimbursement. The paramedic contract will include a return of service agreement up to 4 years.  Pendroy moved and was seconded by Breckenridge to enter into a paramedic agreement contract with Kyle Padget for reimbursement upon class completion and passing of exams.  Motion carried unanimously.

Resolution of Local Option Tax Receipts – Pendroy moved and was seconded to approve RESOLUTION NO. 29-2010. A resolution providing for the distribution of Local Option Sales Tax Receipts.  Motion carried unanimously.  Resolution No. 25-2006 passed the measure of tax as an increase revenue source for the City of Monroe.  The measure became effective July 1, 2006.  This resolution provides for the distribution of Local Option Sales Tax Funds.     
 
Open Forum – Malone Development residents would like to have a stop sign installed and the yield sign removed at the corner of Dawn Avenue and County Line Road.  This will be put on the January 2011 agenda in ordinance form.  Mayor Duinink thanked the Fire & Rescue for the Santa supper on the 11th.  Vriezelaar thanked Terry Buckingham for pushing snow on Sunday and also the Fire & Rescue for the supper provided.   Larry Diekema asked where the location of the new computers would be.  Computers will be located at the Police Department at 107 N Monroe Street. 

Breckenridge moved and was seconded by Pendroy to adjourn at 8:10 P.M.  A full copy of minutes may be seen at www.monroeiowa50170.com or City Hall.

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Douglas P. Duinink, Mayor

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Kim K. Thomas, City Clerk