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May 26, 2010
A council work session was held at 6:30 P.M. on May 26, 2010. The meeting started at the Monroe Police Station and then moved to City Hall. Items discussed were a possible real estate purchase offer, water options, and employee wages. Those in attendance were: Kim Thomas, Sandy Breckenridge, Terry Buckingham, Matt Jones, Shane Foster, Jeramy Pettyjohn, Mayor Duinink, Council Members; Breckenridge, Briles, Pendroy, Van Veen and Vriezelaar. The work session was adjourned at 9:25 P.M. June 14, 2010
The regular meeting of the Monroe City Council was called to order by Mayor Duinink at 7:00 p.m., on June 14, 2010, at the Monroe City Hall. Roll call was taken: present - Breckenridge, Briles, Pendroy, Van Veen, and Vriezelaar. The Mayor announced the meeting was being recorded. Kim Thomas, City Clerk; Sandy Breckenridge, City Administrator; Terry Buckingham, Public Works Director; Marc Van Wyk, Jeremy Behun, Public Work Employees; Matt Jones, Police Chief; Shane Foster, Police Officer, were also in attendance. Visitors at the meeting: Mary Lou DeHaai, Ramona Van Baale, Larry Diekema, John Van Ryswyk, Lynn Donahue, Linda Roorda, Keith Roorda, Alex Roorda, Adam Wilson, Glen Duinink. Council Member Van Veen moved and was seconded by Council Member Pendroy to approve the Consent Agenda. Items on the agenda included the Clerk and Treasurers reports and minutes from the May meeting. Motion carried unanimously. May 2010 Bills
Committee and Board Reports – Mayor Duinink thanked the public works crew for their efforts over the weekend. Weekend rains caused issues of water and storm sewer backups. Maintenance employees set out pumps to help drain manholes. Terry Buckingham, Public Works Director stressed the importance that sump pumps must be directed to the storm sewer, not the actual sewer lines. The city may need to go door to door to check sump pumps. Recreation Park Update – The next board meeting will be on June 22, 2010 at 7:30 p.m. at City Hall. A "take me out to the ballpark” fundraiser is being planned for June 29, 2010 from 6 to 8 p.m. at the Park. Briles has collected another $101,000 in Hy-Vee receipts. Carol Diekema is working on a grant from Vermeer. Larry Diekema Concerns on Recreation Park – Mr. Diekema is concerned about what is taking place at the Recreation Park. At the May meeting the Council approved lighting and he feels that water and sewer should be done first. Mr. Diekema expressed his concerns by saying "You are putting a roof on before you have even dug the basement”. Alex Roorda addressed Mr. Diekema’s concerns by saying that volunteers have and continue to take care of the park by mowing and planting. The lighting project has been donated per Alex Roorda; however an additional $17,000 will be needed and fundraising money should cover that. Terry Buckingham explained that the lighting should not affect the water and sewer when it goes in. Briles expressed his concerns about money coming in going to the park and keeping the public informed by putting minutes in the paper. The sign on the city square needs updated as funds come in. 2010 Water Main Project – Project was started the week of June 7, 2010. Residents have received notices that water service may be shut off for periods of time during the project. Bonding procedures continue and a special meeting may be required at a later date. Sandy Breckenridge will continue to keep the Council updated as the bonding process continues. Casey’s Cigarette Violation – Council Member Vriezelaar moved and was seconded by Pendroy to accept acknowledgement and settlement agreement for violation of selling cigarettes to a minor. Motion carried unanimously. Alcohol Permit for Pete’s Super Value – Council Member Briles moved and was seconded by Vriezelaar to approve the renewal alcohol permit for Pete’s Super Value. Motion carried unanimously. Cigarette Permit Renewals – Briles moved and was seconded by Pendroy to approve the renewal cigarette permits for Pete’s Super Value, Casey’s Stores, and the Cigarbox. Motion carried unanimously. Mosquito Spraying – Briles moved and was seconded by Van Veen to hire the City of Altoona to spray for mosquitoes in the months of June, July, and August at a cost of $500.00 per application. Motion carried unanimously. The Council will discuss spraying in September at the August regular meeting. Update of wiring on City Square – The Old Settlers Committee would like to have Lance Diekema update wiring on the square so more vendors could come to the Old Settlers Celebration. Lance Diekema provided an estimate of $525.00 for the updating. Lynn Donahue was at the meeting and mentioned that the sound system wiring could use some updating also. No one from the Old Settlers Committee attended the meeting, so Briles suggested the discussion be tabled until the July meeting. Lynn Donahue will talk to Lance Diekema about what is needed and Sandy will contact Jerry Clark about attending the next meeting to get some clarification on the request for wiring. Employee Wages for 2010/2011 – Vriezelaar moved and was seconded by Briles to increase Jo Acklins hourly wage for $11.00 to $11.25 per hour. Motion carried unanimously. Pendroy moved and was seconded by Council Member Breckenridge to give Library employees, Randy Bellinger and Melba Brummett a 3% increase in pay as approved by the Monroe Library Board. Motion carried unanimously. Union Employees, Shane Foster and Jeramy Pettyjohn both received a 4% increase in pay per union contract. Shane Foster’s hourly rate will increase from $15.60 to $16.22 per hour. Pendroy moved and was seconded by Vriezelaar to give Jeramy Pettyjohn a promotion to Monroe Police Sergeant and an additional $0.25 per hour. Motion carried unanimously. Jeramy Pettyjohns wage will increase from $16.12 to $17.00 per hour. Breckenridge moved and was seconded by Briles to postpone Sandy Breckenridge’s salary review until the July meeting as that is after her 6 months of employment. Motion carried unanimously. Vriezelaar moved and was seconded by Pendroy to give Kim Thomas a 4% increase in salary from $32,100 to $33,384. Upon roll call vote, ayes – Vriezelaar, Pendroy, Breckenridge, nays – Briles, Van Veen. Motion carried. Vriezelaar moved and was seconded by Breckenridge to give Matt Jones a 4% increase in salary from $39,041 to $40,603. Upon roll call vote, ayes – Vriezelaar, Breckenridge, Pendroy, nays – Briles, Van Veen. Motion carried. Vriezelaar moved to give Jeremy Behun an increase in pay from $13.52 to $15.00 per hour, and a 2% increase after each water/wastewater license received. Motion died due to lack of a second. Pendroy moved and was seconded by Vriezelaar to give Jeremy Behun a 4% increase in pay from $13.52 to $14.06 per hour and agreed to a 2% increase after each license received. Motion carried unanimously. Vriezelaar moved to give Marc Van Wyk a 4% increase. Motion died due to lack of a second. Van Veen moved and was seconded by Briles to give Marc Van Wyk a 3.5% increase from $16.30 per hour to $16.87. Upon roll call vote, ayes – Van Veen, Briles, Pendroy, Breckenridge, nays – Vriezelaar. Motion carried. Briles would like to see Terry Buckingham on salary, with all the heavy rains last weekend Terry put in 25 hours of overtime. Vriezelaar moved to give all employees a 4% increase and to go home. Vriezelaar’s motion died due to lack of a second. Vriezelaar moved and to give Terry Buckingham a 4% increase and keep Terry Buckingham on hourly pay. Motion died due to lack of a second. Briles moved and was seconded by Pendroy to give Terry Buckingham 3.5% and keep on hourly pay. Upon roll call vote, ayes – Briles, Pendroy, Breckenridge, Van Veen, nays – Vriezelaar. Motion carried. Resolution to Remove Deaf Child Area Street Signs – Briles moved and was seconded by Vriezelaar to approve RESOLUTION NO. 14-2010, a resolution to remove deaf child area signs from North York and Nevada Streets. Upon roll call vote, motion carried unanimously. Resolution to Transfer Funds - Briles moved and was seconded by Van Veen to approve RESOLUTION NO. 15-2010, a resolution approving the transfers of funds within the City of Monroe, Iowa. Motion roll call vote, motion carried unanimously. Consider of Real Estate Purchase – The City was presented with an offer to purchase real estate located at 203 North Monroe Street. Tim Malone has offered to sell his property at 203 North Monroe Street for $125,000 at 4.5% interest on a 5 or 10 year contract. Briles is not in favor of purchasing another City building and would like to continue to do street, water and sewer projects. Matt Jones, Police Chief; is awaiting estimates on pricing for remodeling of the building to fit the Departments needs. Barber Lumber is supposed to be providing cost estimates. John Van Ryswyk stated the building needs a new roof and thought it was foolish. A statement from the audience was made the City needs to take care of what it has. Motion by Briles seconded by Van Veen to decline the purchase of real estate at 203 North Monroe Street as offered. Upon roll call vote, motion carried unanimously. Open Forum – A former Monroe resident, Shawn Emmack, has purchased the Rhoten property on American Street by the City Maintenance shed. Shawn is planning on taking the house down but would like the City to grant him permission to run tile along the back part of the lot to get rid of standing water problems. The City agreed that it shouldn’t be a problem for Mr. Emmack to do so. With all the heavy rain over the last week, many Monroe residents had water/sewer back-ups in their basements. City Hall has received numerous phone calls from angry residents. The Council was in agreement to bring a couple roll offs to the City Maintenance building for people to dump unwanted wet items that were ruined by the rains. Vriezelaar moved and was seconded by Van Veen to adjourn at 9:53 P.M., motion carried. A full copy of minutes may be seen at www.monroeiowa50170.com or City Hall. _______________________ Douglas P. Duinink, Mayor _______________________ Kim K. Thomas, City Clerk |