January 10, 2011

The regular meeting of the Monroe City Council was called to order by Mayor Duinink on January 10, 2011 at 7:00 p.m. at the Monroe City Hall.  Roll call was taken, present - Council Members Briles, Breckenridge, Pendroy, Van Veen, and Vriezelaar. Others present were:  Kim Thomas, City Clerk; Sandy Breckenridge, City Administrator; Terry Buckingham, Public Works Director; Matt Jones, Police Chief; Shane Foster, Police Officer.  The Mayor announced the meeting was being recorded.

Visitors at the meeting were: Larry Diekema, Dannon Lanphier, Jordan Uitermarkt, Jordan Wood, Katie Walker, Drew Peterson, Kayla Reeve, Madison Williams, Josh Fosenburg and Jordan Woody.

Council Member Briles moved and was seconded by Council Member Van Veen to approve the consent agenda.  Items on the agenda included the clerk and treasurer reports and bills and minutes from the December meeting.  Motion carried unanimously. 

Committee and Board Reports – The City has received a complaint concerning open burning along Hwy 14.  The Monroe Police Department has talked to the business and they will not be burning anymore.  The Council likes seeing the Monroe Police report in the Monroe Mirror.  The new computers at the police station should be ready by the end of the week.  Mayor Duinink commended Chief Jones for being more visible around town during the day.  Terry Buckingham, Public Works Director has borrowed a camera from Central Iowa Water to start checking for sump pump violations.  Briles mentioned establishing a time frame for those residents that will need to have their sump pumps fixed.  Terry has told those in violation by April if possible.

Monroe Recreation Park – Jane Babcock and Keith Roorda were voted on the Monroe Recreation Park board at the January 6th meeting.  There is one more position available and will be voted on at the February 3rd meeting.  The council will need to pass a resolution accepting the new board members at the February regular council meeting.  Briles would like to see minutes in the paper and asked about concession and tournament fees but nothing has been decided to date.  A little league meeting has been scheduled for January 11, 2011 at the Monroe Elementary at 7pm.   A $10,000 grant has been received from Prairie Meadows for the park. 

Copier purchase for City Hall – Discussion was postponed until the February meeting.

Document scanning and storage presentation – Postponed until the February meeting.

Heartland Highway Access Management presentation – Postponed until the February meeting.

Set budget Hearing – Briles moved and was seconded by Council Member Pendroy to set the 2011/2012 budget hearing for February 14, 2011 at 7:30 p.m. 

Water and Sewer Rates – A 12% increase in water has been suggested.  Rates will be discussed at January 24th worksession at 6 p.m. at City Hall.

Resolution for Council Appointments – Briles moved and was seconded by Van Veen to accept RESOLUTION NO. 1-2011, a resolution accepting Mayor Duininks appointments for 2011.  Mayor Pro Tem – David Pendroy; Water and Sewer – Brian Briles; Streets – James Breckenridge; General – all Council; Parks and Cemetery – Kathy Van Veen; Public Safety – John Vriezelaar and David Pendroy; Police Chief – Matt Jones.  Motion carried unanimously.

Resolution for City Attorney – Briles moved and was seconded by Pendroy to approve RESOLUTION NO. 2-2011, a resolution designating the City attorney as Caldwell and Brierly Law Firm.  Motion carried unanimously. 

Resolution for Depositories – Briles moved and was seconded by Pendroy to approve RESOLUTION NO. 3-2011, a resolution naming depositories for the City of Monroe.  The financial depositories that will be utilitized by the City of Monroe are:  Monroe State Bank, Great Southern Bank and Iowa Public Agency Insurance Trust (IPAIT).  Upon roll call vote, ayes – Briles, Pendroy, Vriezelaar.  Breckenridge and Van Veen abstained from voting.  Motion carried.

Resolution for Newspapers – Pendroy moved and was seconded by Council Member Vriezelaar to approve RESOLUTON NO. 4-2011, a resolution designating the official newspapers for the City of Monroe.  The Monroe Legacy and the Newton Daily News will be the official papers.  Motion carried unanimously.

Ordinance for Stop Sign on Rose Lane/County Line Road –  Council Member Briles introduced an ordinance entitled “AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF MONROE, IOWA, 2007, BY AMENDING THE PROVISIONS PERTAINING TO STOP OR YIELD REQUIRED FOR ROSE LANE.  Seconded by Council Member Breckenridge that aforementioned ordinance be now adopted.  The Mayor put the question on the motion and the roll being called, the following motion was carried unanimously.  Whereupon, the Mayor declared the motion duly carried and declared that the said ordinance had been given its initial passage.  Council Member Pendroy moved and was seconded by Council Member Vriezelaar that the statutory rule requiring that the said ordinance be considered and voted on for passage at two council meetings prior to the meeting at which it is to be finally passed be suspended and that the said ordinance be regarded as having been considered and voted on for passage at two prior council meetings.  The Mayor put the question on the motion and the roll being called and the motion was carried unanimously.  Whereupon, the Mayor declared the motion duly carried.  Council Member Vriezelaar moved and was seconded by Council Member Breckenridge that the ordinance entitled “AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF MONROE, IOWA, 2007, BY AMENDING THE PROVISIONS PERTAINING TO THE STOP OR YIELD REQUIRED FOR ROSE LANE” be put upon its final passage and adoption.  The Mayor put the question on the motion and the roll being called, the final motion carried unanimously.  Whereupon, the Mayor declared the said ordinance duly adopted and signed ORDINANCE 242.  BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF MONROE, IOWA: SECTION 1.  The City Code of the City of Monroe, Iowa, 2007, is amended for CHAPTER 65, SECTION 65.02, ITEM 33 SHALL BE ADDED TO READ: 33. Rose Lane. Vehicles traveling south on Rose Lane shall stop at County Line Road.  THE FOLLOWING ITEM SHALL BE REMOVED FROM Chapter 65, Section 65.04, ITEM 10, Rose Lane. Vehicles traveling south on Rose Lane shall yield at County Line Road; AND LINE  ITEM 11 IN CHAPTER 65, SECTION 65.04 shall become item 10 and read as follows, 10. Dawn Avenue.  Vehicles traveling west on Dawn Avenue shall yield at Rose Lane.  SECTION 2. SEVERABILITY CLAUSE.  If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional.  SECTION 3.  WHEN EFFECTIVE.  This ordinance shall be in effect from and after its final passage, approval and publication as provided by law.  PASSED AND APPROVED BY THE COUNCIL this 10th day of January 2011.  Signed: Douglas P. Duinink, Mayor; Attest: Kim K. Thomas, City Clerk  

Open Forum – No items were addressed.

Breckenridge moved and was seconded by Van Veen to adjourn at 7:40 p.m.  A full copy of minutes may be seen at www.monroeiowa50170.com or the Monroe City Hall.