07122010minutes

Council Member Van Veen moved and was seconded by Council Member Vriezelaar to approve the consent agenda. Items on the agenda included the Clerk and Treasurers report and bills and minutes from the June meeting. Motion carried unanimously. Council Member Pendroy arrived at 7:08 P.M.

Committee and Board Reports – Public Works Director Buckingham reported that 2800 feet of water main has been completed and work continues to go well. Frank Kingery asked if the portable unit (kybo) on the corner of Nevada Street could be moved due to visibility issues.

Monroe Recreation Park Update – Proceeds totaled $1100.00 on the “take me out to the ball game event”. Musco Lighting has been working on the lighting at the Park and the concession stand plans are being laid out. The City will be taking donations for benches. Mayor Duinink read a thank you from Mary Sue Duinink thanking the Recreation Board and volunteers for all the hard work.

2010 Water Main Project – Vriezelaar moved and was seconded by Van Veen to approve the first pay request from Pirc Tobin Construction in the amount of $186,280.51 for the 2010 Water Main Project. Motion carried unanimously.

Urban Renewal Area – Council Member Briles moved and was seconded by Pendroy to set the Public Hearing for the expanded Urban Renewal Area Designation and Urban Renewal Plan Amendment on August 9, 2010 at 7:15 p.m. Motion carried unanimously

Set Hearing for GO Bond Refunding – Vriezelaar moved and was seconded by Pendroy to set the Public Hearing date for the General Obligation Refunding Loan Agreement for August 9, 2010 at 7:30 P.M. Motion carried unanimously.

Financial Advisory Agreement – Briles moved and was seconded by Vriezelaar to approve the financial agreement with Piper Jaffray allowing to execute and deliver the general obligation bonds Motion carried unanimously.

Piper Jaffray Bond Bidding – Vriezelaar moved and was seconded by Pendroy to allow Piper Jaffrey to participate in the bidding process. Motion carried unanimously

American Legion Alcohol Permit Renewal – Briles moved and was seconded by Pendroy to approve the American Legion Alcohol Permit Renewal Request. Motion carried unanimously.
United Way of Jasper County Presentation – Tony Peska, United Way Board Member ; attended the meeting to update the Council on the Jasper County Needs Assessment. Ms. Peska noted that the 3 main areas of need suggested were: 1. Parenting Skills; 2. Substance Abuse Help; 3. Economic Stability in the County. Ms. Peska also handed out United Way packets and discount drug cards.

Consider Updating of Wiring on Square – The Old Settlers Committee would like to have the City update the wiring at the park to help accommodate vendor needs during the annual Old Settlers Celebration. The Council is not in favor of having out of town vendors come to Monroe to sell food. Van Veen and Lance Diekema both would like to see the Old Settlers Committee only allow local people to sell food during Old Settlers. Lance Diekema has presented the Council with a quote adding 3 20 amp 120 volt circuits and 1 30 amp 120 volt circuit to the park for $525.00. Lance mentioned updating the existing wiring and putting in a 400 amp circuits with underground wiring, cost for something like that would be $3,000 or more. Van Veen moved and was seconded by Briles to allow Lance Diekema to add 3 20 amp circuits and 1 30 amp circuit before Old Settlers and hope the Old Settlers Committee will only allow locals to sell food in the park. Motion carried unanimously.

City Administrator Salary - Briles suggested Sandy Breckenridge receive another week of vacation with no increase in pay at this time. Vriezelaar feels like Sandy should get a small increase in pay since we give others one after probationary periods. Vriezelaar moved and was seconded by Council Member Breckenridge to give Sandy Breckenridge a 2% increase in salary going from $40,000 per year to $40,800. Upon roll call vote, ayes – Vriezelaar, Breckenridge, Pendroy, nays – Briles, Van Veen. Motion carried.

Resolution to Transfer Funds – Pendroy moved and was seconded by Breckenridge to approve RESOLUTION NO. 16-2010. A resolution approving transfers of funds within the City of Monroe, Iowa. Motion carried unanimously.

Ordinance for Sanitation Rates – Briles moved and was seconded by Van Veen to keep Sanitation rates at $12.00 per month with no increase. Upon roll call vote, ayes – Briles, Van Veen, Breckenridge, Pendroy, nays – Vriezelaar. Motion carried.

Ordinance for Water Hydrant Usage – Mayor Duinink stressed the importance of no one using the City fire hydrants and asked that Vriezelaar let the Fire Department know that anyone requesting the use of a hydrant should not be allowed. Pendroy moved and was seconded by Vriezelaar to approve the first reading of the ordinance amending the city code of the City of Monroe, Iowa 1987, amending provisions pertaining to the operation of curb value and hydrants. The 2nd and 3rd reading of the ordinance will be done at the August 2010 regular meeting. Upon roll call vote, motion carried unanimously.

Discuss City Clean Up – The Council would like to start issuing municipal infractions to those people who are asked to clean up property and don’t abide. Sandy Breckenridge will continue to work on list of clean ups and start enforcing fines if necessary. Terry Buckingham, Public Works Director would also like to have property owner’s start mowing ditches. The Public Works Department will not be doing it anymore.

Open Forum – Governor Culver has issued Jasper County as one of the counties who is eligible for State Assistance. Those residents who have experienced flood damage with all the recent rain may fill out an application and may be awarded $5000.00 in assistance to help cover costs associated. The Police Department has received an M14 from the government. The cost for the gun was $20.07, which was for the shipping. Residents along Oak Street want a stop sign in the area. Many children have moved to the area and they are concerned with all the traffic.

Vriezelaar moved and was seconded by Pendory to adjourn at 8:50 P.M. Motion carried unanimously. A full copy of minutes may be seen at City Hall or www.monroeiowa50170.com.